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Seeing Refund Discrepencies? Start Here
by Seller_dnxnrsZIeTNo3

Hi Sellers!

If you've ever noticed a gap between what you expected to receive and what actually showed up in your payments dashboard after a return, you're not alone. Refund discrepancies are one of the most common questions we see in the community — and the good news is, there are clear steps you can take to investigate and resolve them.

Why Discrepancies Happen

When a customer returns a product, several transactions occur behind the scenes. Here are the most common reasons your numbers might not match up:

  • Partial refunds — Amazon may issue a partial refund to the buyer (e.g., for a used or damaged return), but the amount deducted from your account may differ from what you expected.
  • Restocking fees — Depending on the return reason and your return settings, a restocking fee may or may not be applied.
  • Reimbursement timing — If Amazon is responsible for a lost or damaged return, your reimbursement won't appear instantly. It can take up to 45 days to process.
  • FBA fee adjustments — Refunds include reversals of referral fees and FBA fees, but these may post on different dates than the refund itself.

Your Step-by-Step Troubleshooting Guide

  • Go to Reports > Payments > Transaction View and filter by the order ID in question
  • Compare the original sale amount against the refund line item — note any fee reversals listed separately
  • Check your Reimbursements Report (Reports > Fulfillment > Reimbursements) to see if Amazon has already compensated you for a lost/damaged return
  • If you believe you're owed a reimbursement that hasn't been issued, you can file a claim through Help > Get Support > Fulfillment by Amazon > FBA inventory reimbursement

Pro Tip: Download your Date Range Report monthly and reconcile it against your own records. This makes it much easier to catch discrepancies early rather than chasing them months later.

Helpful Resources

FBA Lost and Damaged Inventory Reimbursement Policy

Manage SAFE-T Claims

Payments Dashboard Overview

FBA Customer Returns Policy

💬 LET'S TALK — Your Turn!

We'd love to hear from you:

  1. What's your go-to method for tracking refunds and reimbursements?
  2. Have you discovered a discrepancy that turned out to be a timing issue vs. an actual error?
  3. What tools or reports do you find most helpful for reconciliation?

Drop your tips and questions below — your experience could save another seller hours of research. We're here to help and learn together! 👇

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Seller_ofkaq656XneBp
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Amazon return SCAM
by Seller_ofkaq656XneBp

Amazon has accustomed buyers to the idea of ​​choosing a false reason for returning an item, thus providing them with free returns service, which the seller pays for. Amazon's 6% rate, eBay's 1% rate, SCAM.

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Seller_3WVvHH28i7NpZ
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Hi, can anyone please explain to me, what I can do about amazon fully refunding customers who's order arrived a day late, without requesting a return?

This really isn't fair, and it's loosing me a lot of money

Any advice appreciated - thankyou.

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Seller_Uaucc1Fq2cIiD
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Customer received £500 refund without returning item
by Seller_Uaucc1Fq2cIiD
Amazon replied

Yep, it’s finally happened to me.

Customer bought an item priced at £499.95. After receiving it, they opened a return under “incompatible use”, despite the title clearly stating compatibility.

They used the pre-paid return label automatically generated by Amazon (Evri), and the parcel was lost in transit. Amazon then approved an A-to-Z Guarantee claim and refunded the customer in full. No return, no product, £500 gone.

To make matters worse, I can’t even file a SAFE-T claim because A-to-Z has already processed the refund. My only option now is to chase Evri for a £20 compensation claim, which doesn’t even cover a fraction of the loss.

Here’s where it becomes even more confusing. The customer’s own messages in the return thread confirm that they had already sent the item back. Yet, in Amazon’s final A-to-Z verdict email, they wrote:

“In this case, the customer claimed an issue with the delivery and tracking information that you provided was either insufficient or the order was not actually received by the customer.”

That is factually incorrect. The original delivery was made using Amazon’s internal pre-paid Royal Mail Signed For service, chosen because it offered extra protection. The tracking clearly shows it was delivered and signed for by the named recipient. The customer received it, returned it through Amazon’s Evri label, and that return was lost.

Despite this, Amazon refunded the customer in full under the reason that the order was not received.

Here’s where it becomes outrageous:

  • Sellers are automatically enrolled into Amazon’s pre-paid return label scheme with no real choice of courier or insurance cover. I might be mistaken, but I’m unaware of any way to change this or opt out.
  • Amazon decides the courier, sets the insurance cap, and then washes their hands when that courier loses a high-value parcel.
  • Despite the buyer’s contractual obligation to return the goods, Amazon still issues a full refund when the item isn’t actually returned.

So legally and practically speaking, Amazon is allowing the buyer to breach the terms and conditions, and then rewarding them for it. Meanwhile, sellers remain bound by those same terms, carrying the entire financial burden for a decision we had no control over.

In plain terms, Amazon cuts all liability and openly favours the buyer, even when the buyer has failed to fulfil their legal obligation. It is effectively discrimination against sellers, especially given we are the ones funding these “guarantees” through lost stock and unpaid reimbursements.

And to top it off, we still pay for the original delivery of the now-lost item. You could not make it up.

Has anyone here managed to challenge an A-to-Z decision like this or get Amazon to reimburse when the buyer never actually returns the item?

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Seller_j4qOx3FnSoENm
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I just had to cancel an order because the buyer did not include a street name or a building number

The only info they gave were an apartment number, city and postcode

We chose the correct reason for cancellation as problem with address but then we get a defect on the pre-fulfilment cancellation rate.

Why would a seller get a defect for an error that was the customers fault in not giving a complete delivery address?

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Seller_JucEkLOsJ5A2x
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I’ve noticed a fascinating pattern lately.

Every time I get one of those “This product ruined my week” 1-star reviews, I click on the reviewer’s profile (because, of course, curiosity wins).

And what do I find?

A sea of negativity! 🌊

These folks could buy sunshine and complain it’s too bright.

They’ve hated every tissue, toaster, and toothbrush they’ve ever met.

I’m starting to think some people don’t shop on Amazon — they collect disappointments.

Don’t get me wrong — honest feedback is gold. I live for genuine criticism that helps me improve. But there’s a certain breed of reviewer that seems to wake up each morning, stretch, sip their coffee, and say:

“Ah, time to ruin someone’s seller metrics today.” ☕💻

I sometimes wonder if we should send them a medal for consistency — because if negativity were an Olympic sport, these folks would be up there on the podium. 🥇

Anyway, to all the fellow sellers reading this — you’re not alone. When life gives you 1-star reviews… read their other ones and have a good laugh. 😅

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Seller_CJAn9FclIoBJn
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We have been running this for around 2 weeks our findings thus far.

Its not actually customer services that acts based on policy it is just a refund machine. Basically whatever the reason given for the contact Amazon just refunds.

This service should be called Refund By Amazon (RAM). Its saves you a few seconds refunding yourself!

Even if the issue means the customer must return the item (by policy) Amazon ignores this and just refunds them. The whole avoidance of A-Z is meaningless as of course there is no A-Z - the customer is refunded anyway LOL.

Another dismal milestone in Amazons history in dreadful customer services for their sellers! It does not work and there seems to have been no attempt at any customer services based on policy.

We have had to open Safe-T claims on the effected orders so its created as much hassle as it resolved.

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Seller_6HXPDZ2n6YG3n
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Hello,

@Seller_GEZPMc4CeQfh6 @Seller_Huz6FT08OxHAR @Seller_XUNeUuvrQDpgP @Seller_hnDMgUKxMh1V4 @Seller_Udi0JNbTrsmUV @Seller_mIRnuhdx7l5sN

I need help from moderators regarding a feedback removal request that was declined even though the buyer’s comment clearly refers to Amazon’s own return system and Amazon support, not my performance as a seller.

Here is the case id : 11630761272:

“Seller's page says that I can return items, but when trying to do so, I'm told that this is not an option. Amazon support wasn't helpful either because instead of helping with the return, they just tried to force a refund that didn't go through. Aka I can't exercise my statutory rights, so best to avoid this seller.”

Facts:

The buyer never contacted me directly at any point.

I sent her clear return instructions, but she did not respond.

She also admits she contacted Amazon, not me.

The product itself is not return eligible under Amazon policy, which sellers cannot change or control.

This feedback is clearly about Amazon’s system and customer service, not the seller’s actions or product quality.

According to Amazon’s own policy, “Feedback referring to Amazon’s fulfillment, return, or customer service processes may be removed or struck through.”

I kindly ask for a moderator review or escalation to the appropriate team, as this feedback unfairly affects my account even though it criticizes Amazon’s system, not my performance.

Thank you in advance for any help or advice.

Kind regards

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